Special Codes

The Special Codes button opens a screen to add or view any Special Codes that are used with this assignment code. Examples of special codes would be No Lunch, Extended Shift, or Premium, and can be added to the in-punch, out-punch or both.

Effective Dating

The left pane displays the Timeline for this record. The timeline shown is the version that contains the Search Date (entered on the Assignment Code search parameter screen).

The Effective Date is when the displayed record's timeline version became effective.

If there is a more recent timeline version for this same record, the Expiration Date will be automatically filled in with the date one day prior to the more recent timeline version's Effective Date.

Clicking Add Version creates a new timeline version. You will need to enter an Effective Date for the new version. This date can be in the past or in the future. Click Save Version when finished.

Clicking Delete Selected deletes the displayed timeline version. This is only allowed on replicated or added versions, not the original version, because there must always be an Assignment Source in effect.

Clicking Save when editing a timeline version only overwrites the version. It does not create a new version in the timeline.

The Comparison Report will display the differences between the selected version and the one immediately prior to it.

For each special code, there may be indicator and/or parameter options to configure. Click on the card arrow to the right of the special code record to open and edit the record.

Note  

The options available in the field look up values must first be set up on the Special Codes configuration screen. For more information, see Configuration > Time and Attendance > Special Codes.

The following actions may be available, depending on the user's authorization level. Click on the link below for more information. Click a second time to close the information box:

To add one or more Special Codes to this record, complete the following steps:

  1. Click on the Add button in the left pane.

  2. A listing of Special Codes is displayed in the Field Look Up Values in the right pane. Select a code from this list by clicking on it.

  3. Save the record with the Save button.

  4. To add additional codes, repeat the steps above.

To delete one or more Special Code records from the open record, complete the following steps:

  1. Check the box on each record to be removed.

  2. Click on the Delete Selected button in the left pane.

  3. A message appears verifying the record should be deleted. Click on Yes to continue.

    Note  

    This action removes this Special Code from this record only, it does not delete it from the Special Code configuration screen.

Depending on the page displayed, the following fields may be available. Click on the link to navigate to the description.

Effective and Expiration Dates

Special Code

The following related topics are available:

Steps for Replicating an Assignment Code

Steps for Creating an Assignment Code

General Screen

Criteria

Benefit Eligibility

Benefit Hierarchies

DeductIT Eligibility

Holidays

Pay Codes

Viewing Record Audits

Effective and Expiration Dates

The Effective Date is when the displayed record's timeline version became effective.

If there is a more recent timeline version for this same record, the Expiration Date will be automatically filled in with the date one day prior to the more recent timeline version's Effective Date.

Special Code

The special code used with this assignment. This is a required field. If there is no special code, select the No Special Code option.