Request to Work
In the employee record, the Request to Work button opens a screen for an employee to search for unfilled schedule openings during the authorized Request to Work Period.
The Request to Work Period is a rolling time frame defined as the days on or after the Request to Work Begin Days value through the end of the schedule period that contains the Request to Work End Days value. These values are set up on the organization unit's Staffing Configuration (see ).
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The value of the Request to Work Begin Days is added to the current day to determine the Request to Work minimum date.
For example, if this value is set to 3, employees can submit requests for available schedules starting three days after today. If this value is set to 0, employees can submit requests to work on the current date.
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The value of the Request to Work End Days is added to the current day to determine the Request to Work maximum date.
The entire schedule period that contains this date will be open for Request to Work.
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If the maximum date lands in the next schedule period, the entire next schedule period is also open for Request to Work.
Example
If the End Days value is set to 28, and there are 35 days remaining in the current schedule period, the rest of the current schedule period is open for Request to Work.
If the End Days value is set to 28, and there are only 19 days remaining in the current schedule period, the maximum date lands in the next schedule period. In this situation, the rest of the current schedule period and the entire next schedule period are open for Request to Work.
When an employee searches for available Request to Work shifts, processing takes place to see if the employee meets the configured Selection Style. For example, the Holiday rule is included in the Selection Style. Before the search returns any results, Holiday processing is performed. When the employee is not required to work a given holiday, the holiday date is not returned, and thus the employee cannot request to work on their "off" Holiday.
Other rules on the Selection Style that process before returning selectable dates include: Overstaffing, Approved Hours, Position Permissions, Maximum Work Stretch, Combination of Shifts, Overtime, Schedule Overlap, Approved Unavailability, Weekend, and Shift Equity.
All other validation, such as License, Station, or Preferences, is done as the employee requests shifts.
The resulting listing shows all unfilled schedules that the employee is qualified to work. Qualifications are based on the Position Permissions of the related profile of the schedule, and (if organization unit indicator set up allows) employees can also qualify based on job class and/or license qualifications of the profile.
The list of available schedules includes all labor distributions where the employee has a valid position, including Relief positions. The employee can then select schedule openings and submit a request to work.
Requests to Work are handled by the supervisor of the labor distribution where the schedule is to be worked. Once a request has been approved, the work assignment is displayed on the Schedule screen.
Note
Employees are authorized to participate in the Request to Work feature if they have an Authorization Role for this feature and if their Primary Home labor distribution is set up for this feature from . For more information on the required set up, see Requests to Work Feature Set Up.
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